TTT: Return to Editing Point in Word

Tuesday’s Technology Tip
Little ‘bytes’ of information to hopefully make your computing life easier.

When you open a Word document, it opens at the beginning of the document. If you want to get back to the spot in the document where you last edited:

  • Press Shift + F5 to return to the last editing point

This is the last TTT for this year – look for a new round of tips this fall!

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This tip is taken from Nancy Wilhelm’s great Tips & Tricks newsletter. A new issue appears monthly, and can be found on the homepage of WITS. Look in Public Documents | Common for Entire District | Tips & Tricks | Newsletter.

TTT: Outlook Quick Permanent Delete

Tuesday’s Technology Tip
Little ‘bytes’ of information to hopefully make your computing life easier.

In Outlook, when you delete a message, it goes to your deleted items folder. You then have to empty the deleted items to free up space for mail. You can delete mail items permanently without having to do this 2-step process. To immediately delete a message for good:

  • Highlight the message you wish to delete
  • Press Shift-Delete
  • Click Yes to confirm you wish to permanently delete the message

Poof! No more clogged Deleted Items folder!

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This tip is taken from Nancy Wilhelm’s great Tips & Tricks newsletter. A new issue appears monthly, and can be found on the homepage of WITS. Look in Public Documents | Common for Entire District | Tips & Tricks | Newsletter.

TTT: Quick PowerPoint Slideshows

Tuesday’s Technology Tip
Little ‘bytes’ of information to hopefully make your computing life easier.

With PowerPoint’s Photo Album tool, you can create a quick slide show from a group of digital pictures. To do this:

  • In PowerPoint, select Insert | Picture | New Photo Album…
  • Browse to the folder with the pictures you wish to insert (you can select multiple pictures by holding down the shift key or control key)
  • Change the order, rotation, or brightness/contrast of individual pictures in the preview window
  • Specify picture options including captions and black & white
  • Specify the look of the album you want under the Album Layout section
  • Click Create, and you will have a quick, nifty presentation with the pictures

photoalbum

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This tip is taken from Nancy Wilhelm’s great Tips & Tricks newsletter. A new issue appears monthly, and can be found on the homepage of WITS. Look in Public Documents | Common for Entire District | Tips & Tricks | Newsletter.

TTT: Automatic Spell Check in Outlook

Tuesday’s Technology Tip
Little ‘bytes’ of information to hopefully make your computing life easier.

For this week’s TTT, here is a brief video demonstrating how to activate automatic spell checking in Outlook. Click below to play , and once playing there is a full-screen option in the lower right corner of the video.

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This tip is taken from Nancy Wilhelm’s great Tips & Tricks newsletter. A new issue appears monthly, and can be found on the homepage of WITS. Look in Public Documents | Common for Entire District | Tips & Tricks | Newsletter.

TTT: Quick Tabs in Internet Explorer

Tuesday’s Technology Tip
Little ‘bytes’ of information to hopefully make your computing life easier.

When you have multiple web pages open at once, each one can be displayed on a separate tab, rather than in a separate window. These tabs make it easy for you to switch between open websites without having to manage multiple windows.

In Internet Explorer, Quick Tabs provides a miniature visual view (called a thumbnail) of all your open tabs. This makes it easier to switch to the webpage that you want to view. With multiple tabs open, press Ctrl-Q to see thumbnails of your open tabs. Click on the thumbnail of the webpage you want to switch to.

Here is a screen shot of a Quick Tabs view in Internet Explorer (click to enlarge):

quicktabs

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This tip is taken from Nancy Wilhelm’s great Tips & Tricks newsletter. A new issue appears monthly, and can be found on the homepage of WITS. Loook in Public Documents | Common for Entire District | Tips & Tricks | Newsletter.

TTT: Jumping PowerPoint Slides

Tuesday’s Technology Tip
Little ‘bytes’ of information to hopefully make your computing life easier.

When presenting, you can easily jump around in your PowerPoint slides out of order. Simply type the number of the slide you wish to jump to and tap the Enter key. You can also right-click the current slide and choose Go To Slide and click on the slide you want to jump to.

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This tip is taken from Nancy Wilhelm’s great Tips & Tricks newsletter. A new issue appears monthly, and can be found on the homepage of WITS. Loook in Public Documents | Common for Entire District | Tips & Tricks | Newsletter.

TTT: Indenting Paragraphs

Tuesday’s Technology Tip
Little ‘bytes’ of information to hopefully make your computing life easier.

There are two ways to set up indenting in Word. First, by using the menus:

  • Choose Format | Paragraph…
  • Set the left and right indents under Indentation

The second way is to use the Ruler:

ruler

If the ruler is not visible, choose View | Ruler. On the left edge of the ruler, you will see three symbols that look like an hourglass sitting on a box. Moving these symbols anywhere on the ruler affects the current paragraph or selection as follows:

  • Moving the top triangle indents the first line of the paragraph (or the first line in every paragraph you have selected).
  • Moving the bottom triangle indents all lines in the current paragraph (or all lines in all paragraphs you have selected) except the first line. This is called a hanging indent.
  • Moving the square moves the “hourglass” and sets a normal indent (all lines in the current paragraph or selection will be left aligned).

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This tip is taken from Nancy Wilhelm’s great Tips & Tricks newsletter. A new issue appears monthly, and can be found on the homepage of WITS. Loook in Public Documents | Common for Entire District | Tips & Tricks | Newsletter.

TTT: Printing Gridlines in Excel

Tuesday’s Technology Tip
Little ‘bytes’ of information to hopefully make your computing life easier.

In Microsoft Excel, the lines between every row and column are called gridlines. Gridlines do not print by default, and there may be times when you want the gridlines on your printout.

If you want gridlines to show when you print a spreadsheet….

  • From the File menu, choose Page Setup
  • Click on the Sheet tab
  • Check the Gridlines check box in the Print area
  • Click OK

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This tip is taken from Nancy Wilhelm’s great Tips & Tricks newsletter. A new issue appears monthly, and can be found on the homepage of WITS. Loook in Public Documents | Common for Entire District | Tips & Tricks | Newsletter.

TTT: The Shift Key

Tuesday’s Technology Tip
Little ‘bytes’ of information to hopefully make your computing life easier.

Drawing lines and shapes is easy to do in Microsoft Word, PowerPoint, and many other programs. If you want to draw straight lines, or perfect circles, squares, etc., use the shift key. When you click and drag while holding down the shift key, it signals the program to make the object conform to straight and/or equal proportions.

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This tip is taken from Nancy Wilhelm’s great Tips & Tricks newsletter. A new issue appears monthly, and can be found on the homepage of WITS. Loook in Public Documents | Common for Entire District | Tips & Tricks | Newsletter.

TTT: Default Printer

Tuesday’s Technology Tip
Little “bytes” of information to help make your computing life easier.

You can have every printer in the building set up in your profile, and print to any one when you need to. If there is one printer you use the most, it is easy to set it as your default printer.

  1. In the Start menu, click on Settings | Printers and Faxes
  2. The printer with the check mark on it is the current default printer
  3. To change the default printer, right-click the printer you want to set as your default
  4. Choose Set as Default Printer from the menu
  5. The check mark should now appear on this printer

Happy printing 🙂

defaultprinter1